Date Posted: 07/04/2025 Req ID: 44067 Faculty/Division: UofT Mississauga Department: UTM: Math/Comp. Sciences Campus:University of Toronto Mississauga (UTM) Position Number: Description: About us: U of T Mississauga-the second largest campus of Canada's top:ranked university and the only research university in Ontario's booming Peel Region-is one of the world's great catalysts of human potential. Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life:changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world. This work all comes together on a spectacularly green campus, alongside the Missinihe:ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron:Wendat, Seneca and the Mississaugas of the Credit First Nation. We're thrilled to welcome those who want to learn more about us and to be part of what we do. Your opportunity: The Department of Mathematical and Computational Sciences is an academic unit that includes mathematics, computer science, and statistics. The administrativeteam works collaboratively to meet the needs of faculty, sessional instructors, teaching assistants, and students. Under the general direction of the Chair, the incumbent is responsible for a full range of confidential secretarial and administrative support to ensure the efficient operations of the Chairs office including but not limited to academic searches, appointments, reviews, and promotions, as well as providing general support for the Chairs objectives and obligations. Your responsibilities will include: : Applying established standards when administering academic search activities : Collecting documentation required to carry out the tenure and review processes from senior leadership : Collecting feedback from PTR committee members : Determininglogistical details and activities for events and/or programming : Keeping well:informed on leadership commitments and priorities : Drafting internal and external communications : Verifying the accuracy and completeness of documents : Keeping well:informed on changes to policies, procedures, collective agreements, and applicable legislated requirements Essential Qualifications: : Advanced College Diploma (3 years) or acceptable combination of equivalent experience. : Minimum three (3) years of related experience providing senior administrative/executive support preferably in a University setting. : Minimum one (1) year experience in the administration of policies and procedures including human resource processes, preferably in a University setting. : Experience providing senior administrative/executive support in a service:oriented environment. : Experience with academic searches. : Experience with faculty reviews, promotions and academic salary administration processes. : Experience drafting, editing, and preparing a variety of internal and external written communications. : Experience determining, coordinating and implementing logistics of events. : Ability to multi:task and deal with competing deadlines effectively and deliver results with precision. : Ability to employ tact and maintain confidentiality. : High level of proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Teams and SharePoint), Zoom and Adobe Pro. : Ability to summarize information and prepare original corresponden