Prepare, key in, edit and proofread correspondence, invoices, reports and handwritten copy Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations. Schedule and confirm appointments and meetings of employer. Order office supplies and maintain inventory. Answer telephone and electronic enquiries and relay telephone calls and messages. Determine and establish office procedures. Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person. Arrange travel schedule.