Date Posted: 06/25/2025 Req ID: 43807 Faculty/Division: Faculty of Arts and Science Department: Dept of Chemistry Campus:St. George (Downtown Toronto) Position Number: Description: About us: The Faculty of Arts and Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts and Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts and Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world. Established in 1859, the University of Toronto's Department of Chemistry is one of the leading and recognized institutions in Canada. We take pride in our teaching excellence, advanced research facilities, and development of distinguished scientists in the past and for the future. Our department has a wide variety of services including chemical stores, NMR lab, X:Ray analysis lab, and a Mass Spectrometry lab. These resources combined with our ambition and excitement, create an ideal place to work, research, and make an impact in scientific education. Your opportunity: Reporting directly to the Chief Administrative Officer (CAO), the Administrative Assistant provides executive:level administrative support while also supporting front:line operations, managing a broad range of administrative responsibilities, and coordinating key projects and events. The successful candidate will act as the first point of contact for general inquiries, provide critical organizational, planning and coordination, scheduling and logistical support to the CAO, and play a vital role in ensuring seamless day:to:day operationswithin the department. This is a term position ending in June 2026. This is a 100 onsite position. Your responsibilities will include: :Responding to enquiries within the defined scope of the role and redirecting as appropriate :Resolving issues within the scope of the role and escalating problems as required :Coordinating tasks for projects and other strategic initiatives with stakeholders :Applying established standards to control the distribution of access to designated University spaces :Writing routine documents and correspondence :Editing content for brochures, newsletters, websites and/or handbooks :Collaborating on cost estimates :Reconciling purchasing card statements Essential Qualifications: :Advanced College Diploma (3 years) in Business Administration or an acceptable combination of equivalent experience and education. :Minimum three years of recent and relevant experience in providing administrative support to a senior leader, supporting building:related services (including chemistry labs) and providing student and faculty administrative and operational support. :Knowledgeable in WHMIS for laboratories and familiarity with safety operating procedures :Proven experience applying established standards to manage access to University spaces :Experience in preparing and editing presentations, documents and standard operation procedures :Experience submitting Facilities and services request (service orders and service calls). :Experience handling key/fob requests and returns; maintaining keys and access records of Chemistry Department occupants, collecting key/fob deposits and processing refunds (authorized.net credit card system) :Experience booking rooms and arranging appropriate accommodations :Experience providing administrative support including administering and managing multiple calendars on v