Employer: University of Toronto Press Position: Human Resources (People) Administrator and Office Coordinator Terms of Employment: Full-time / Permanent Location: Toronto, Ontario Employment Address: Hybrid work arrangement - Office located at 800 Bay St. Mezzanine, Toronto, ON M5S 3A9 and working from home permitted within the Greater Toronto Area Hours of Work: 36.25 hours/week Language: English Benefits: Eligible for discretionary bonuses and/or salary increases in accordance with company policy. Eligible for medical, dental and disability insurance, employer provided pension. Salary: $47,125 CAD per annum Contact: Please send resumes to hr@utpress.utoronto.ca and include "Human Resources (People) Administrator" in the email subject line. Duties: · Greeting visitors, ascertaining nature of business and directing visitors to employer or appropriate person · Supporting processes such as the annual compliance signoffs, awards programs, upkeep of organization charts, and the annual generation of merit letters. · Administering and preparing various confidential documents including reports, presentations, and information requests. · Opening and distributing incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations · Maintaining records and contracts, preparing expense reports and troubleshooting minor technical queries. · Addressing incoming enquiries and issues ensuring confidentiality and determining appropriate actions. · Assisting and administering any staff consultation and grievance procedures if necessary. · Supporting the recruitment process through posting roles, screening applications, coordinating assessments, coordinating interviews, and referencing education verifications. · Maintaining the office environment, including supplies, equipment, and safety. · Determining and establishing office procedures · Ordering retail marketing materials (e.g. signage) and overseeing vendor communications. · Scheduling and coordinating meetings and events, including Town Halls, Senior Leadership team meetings, and offsites. · Arranging travel schedules and making reservations · Maintaining events calendar; assisting in coordination and support on-site as needed. · Launching and executing contests for the Retail group, including prize pack purchasing and fulfillment. · Project management for UTP's Volunteer Day and other social and cultural events for UTP staff. · Actively participating in UTP's Social Committee and the Joint, Health and Safety Committee. · Supporting the CEO and liaising with the UTP Board of Directors: · Coordinating board packages for all Board and Committee meetings with board members and management as required. · Recording and preparing draft minutes for all Board and Committee meetings. · Maintaining discretion and confidentiality in relationships with all Board members. · Providing technical and logistical support for Board members and Board meetings. · Participating fully as a member of the team and contribute to a positive and inclusive work environment. · Taking on special projects as needed. · May compile data, statistics and other information to support research activities · May supervise and train office staff in procedures and in use of current software