Requisition ID:94246 Job Category:Administration/Support Location:Sydney,NS,Canada Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise inmining, energy, and infrastructure,our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you. Our expertise in infrastructure includes aviation, highways and bridges, planning and advisory services, ports, rail and transit, tunnels, and water. Want to be part of the creation and construction of our cities? Then the infrastructure team is for you Your challenges with us: stylelist:style:type:disc: :Coordination of meetings (venue, logistics, refreshments) on request :Minute taking (typing and distribution of meeting minutes :Executing and coordination of travel arrangement :Managing of the Office filing Structure :Provide overall office support (facilities / finance/ general administration as required) :Ensuring all relevant documentation is filed in hard copy and electronic copy :Maintaining the folder structure on the electronic filing system :Managing the diary of the Director (other Senior Managers) :Assisting with day to day activities required by the office ( general administrative duties ) :Management of Specifications / Procedures :Ensure all documentation is routed through the correct Document Management process :Assisting with the formatting / layout of Reports :Presentation layout and design, including PowerPoint slide generation :Ensuring all outgoing documentation are in the correct format :Liaison with clients and all service providers and Hatch employees in various locations :Assisting with the drafting of letters, memo's, reports, etc :Coordination of the expense claims of the Team :Assisting with the Document Management process :Receptionist duties (receiving visitors / access cards etc) :Answering of office telephones etc :Assist with Document Control duties : Your profile: stylelist:style:type:disc: :5 : 8 years experience in a related environment :Diploma or Degree (preferable) :Good interaction with client :Good written and verbal communication skills :Attention to detail :Good problem solving / Conflict management skills :Good organizational skills :Ability to stay calm under pressure :Self starter :Able to work independently NB: Must be willing to work at other Hatch offices / sites (regionally) if required. Why join us? :Work with great people to make a difference :Collaborate on exciting projects to develop innovative solutions :Top employer What we offer you? :Flexible work environment :Long term career development :Think globally, work locally Dont meet every single requirement? You dont need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If youre interested in this role, we encourage you even if your past experiences dont perfectly align with the skills weve listed. Were committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. Well do our best to meet your needs in accordance with applicable local legislation.