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Facilities Coordinator Job Description

Job Title: Facilities Coordinator

Overview/Summary of the role:

A Facilities Coordinator oversees and manages the maintenance and upkeep of buildings and equipment in a facility. This role is responsible for ensuring that facilities are kept in top condition for tenants and employees to use. The Facilities Coordinator works closely with other departments, such as maintenance, housekeeping, and security, to coordinate maintenance, repairs, and cleaning.

Responsibilities and Duties:

• Manages the maintenance and upkeep of facilities, including building systems, mechanical equipment, and landscaping.
• Coordinates with contractors and service providers for repairs, maintenance, and installations.
• Monitors and maintains building security and safety measures.
• Ensures compliance with building codes and regulations.
• Maintains detailed records of maintenance and repairs.
• Manages housekeeping and janitorial services.
• Coordinates with other departments within the organization to ensure seamless facility operations.
• Manages budgets and expenses for facility maintenance and operations.
• Plans and supervises building renovations and upgrades.

Qualifications and Skills:

Hard Skills:
• Knowledge of building systems, such as HVAC, electrical, and plumbing
• Strong organizational and project management skills
• Proficient in Microsoft Office and project management software
• Ability to read and interpret building plans and blueprints
• Basic knowledge of construction techniques and materials
• Budget management skills

Soft Skills:
• Strong communication and interpersonal skills
• Detail-oriented and able to manage multiple tasks simultaneously
• Problem-solving skills
• Team player
• Ability to work independently

Education and Experience:

• High school diploma or equivalent
• 3-5 years of experience in facilities management or related field

• Bachelor's degree in Facilities Management, Business Administration, or related field
• Professional certification in Facilities Management, such as CFM or FMP.

Licensing (if applicable):
There are no specific licenses required to work as a Facilities Coordinator. However, certain certifications such as Certified Facility Manager (CFM) or Facilities Management Professional (FMP) may be preferred by some employers.

Typical Employers:
Facilities Coordinators may work in a variety of industries including healthcare facilities, educational institutions, government agencies, commercial buildings, and manufacturing plants. Some of the typical employers for this position include hospital and healthcare systems, universities and colleges, property management firms, and large corporations.

Work Environment:
Facilities Coordinators typically work in office settings, but their work may also require them to visit various locations within their organization. The job may involve occasional physical activity, such as moving equipment or conducting safety inspections.

Career Pathways (both leading to this position and next positions):
To become a Facilities Coordinator, a candidate typically holds at least a high school diploma or equivalent. Relevant experience in facilities management or a related field is an asset. Some previous roles that can lead to becoming a Facilities Coordinator include Maintenance Technician, Building Engineer or Assistant Facilities Manager. The next step on the career pathway for a Facilities Coordinator could lead to becoming a Senior Facilities Manager, Director of Facilities or a more specialized role such as Energy Manager or Sustainability Coordinator.

Job Growth Trend (USA and Global):
According to the U.S Bureau of Labor Statistics, the employment of Facilities Coordinators and Facility Managers is expected to grow 6 percent from 2019 to 2029, which is faster than the average for all occupations. Globally, the demand for facilities management professionals is expected to grow due to the increasing complexity of managing buildings, increasing focus on energy efficiency, and the adoption of technology solutions.

Career Satisfaction: Facilities Coordinators typically report high levels of job satisfaction. They have the opportunity to work in a variety of settings, including corporate offices, hospitals, schools, and government buildings. They also have the satisfaction of keeping buildings running smoothly and ensuring that employees have a clean and safe working environment.

Related Job Positions: Facilities Coordinator is a mid-level position in facilities management. Related job positions include Facilities Manager, Facility Operations Manager, and Facilities Director.

Connected People: Facilities Coordinators may interact with a variety of people in their role. This may include building maintenance staff, contractors, vendors, and employees from various departments within the organization.

Average Salary: According to Glassdoor, the average salary for a Facilities Coordinator in the United States is $47,774 per year. In the UK, the average salary is £25,000 ($32,500 USD) per year. In Germany, the average is €37,471 ($44,360 USD) per year. In India, the average is ₹390,000 ($5,215 USD) per year. In Brazil, the average is R$41,207 ($7,500 USD) per year.

Benefits Package: Facilities Coordinators may be eligible for a benefits package that includes health insurance, retirement benefits, and paid time off. The specific benefits offered will depend on the employer.

Schedule and Hours Required: Facilities Coordinators typically work full-time, 40 hours per week. They may be required to work some evenings or weekends if maintenance or repairs need to be done outside of regular business hours.

Level of Autonomy:
A Facilities Coordinator usually works under the supervision of a Facilities Manager and has a moderate level of autonomy. They are responsible for managing and coordinating the day-to-day maintenance and repair activities of the facility. They are also in charge of coordinating with vendors, service providers, and contractors for any required maintenance or repair work. However, they are expected to report any significant or critical issues to their managers for resolution.

Opportunities for Professional Development and Advancement:
Facilities Coordinators can pursue professional development opportunities to advance their careers. An entry-level Facilities Coordinator can gain professional experience and skills and then move up to a Facilities Manager position. They can also pursue industry certifications or degrees in facility management, construction management, engineering, or business administration to increase their knowledge and skills.

Specialized Skills or Knowledge Required:
Facilities Coordinators require a range of specialized skills and knowledge, including knowledge of building codes and regulations, construction and maintenance practices, project management, vendor management, and budget administration. They should have excellent communication and organizational skills to coordinate the activities of the facility and stakeholders effectively. Technical skills, such as knowledge of HVAC systems, plumbing systems, electrical systems, and other building maintenance systems, are also necessary.

Physical Demands:
The job of a Facilities Coordinator requires some physical activity, such as walking through the building, carrying tools or equipment, and climbing staircases or ladders to inspect or repair equipment. They must also be able to stand, sit, and walk for long periods of time.

Tools and Technologies Used:
Facilities Coordinators use various tools and technologies to perform their jobs. They use computer software to track and manage work orders, maintenance schedules, and equipment inventory. They also use hand tools, power tools, and other equipment to perform maintenance tasks. In addition, they may use mobile devices to communicate with staff and vendors, and they may operate building automation systems to monitor and control HVAC and lighting systems.

Work Style:
As a Facilities Coordinator, the work style is typically detail-oriented and highly organized. The ability to multitask and prioritize tasks effectively is essential for this role. The individual must be able to work independently and take initiative, but also be willing to collaborate with others when necessary. The role may involve occasional physical work, such as moving equipment or furniture, and the Facilities Coordinator should be physically capable of performing these tasks.

Working Conditions:
Facilities Coordinators generally work in an office environment, but may also be required to travel to other facilities as needed. The role may require occasional overtime work, as well as being on-call for emergencies outside of regular working hours.

Team Size and Structure:
The size and structure of the team can vary depending on the size and complexity of the facility or organization. In some cases, a Facilities Coordinator may work independently, while in others, they may work as part of a larger Facilities Management team.

Collaboration and Communication Requirements:
Collaboration is essential as a Facilities Coordinator, as the role involves working with a variety of stakeholders, including internal departments, external vendors, and contractors. Effective communication skills are critical since the Facilities Coordinator will need to communicate effectively both verbally and in writing with various stakeholders.

Cultural Fit and Company Values:
The Facilities Coordinator must align with the organization's values and ethos, as well as its culture. They must demonstrate a strong belief in teamwork and adaptability, along with a commitment to safety, sustainability, and ethical business practices. The individual must also possess strong problem-solving skills and be able to analyze and address issues proactively.