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Human Resources Assistant Manager Job Description

Job Title: Human Resources Assistant Manager

Overview/Summary of the Role:
The Human Resources Assistant Manager plays a vital role in the success of an organization by supporting the HR Manager in developing and implementing human resource strategies, policies, and procedures. They ensure the smooth running of the HR department and assist in managing the administrative duties of the department.

Responsibilities and Duties:
• Assist in the recruitment and selection process, including reviewing resumes, scheduling interviews, and conducting pre-screening interviews.
• Maintain employee records and ensure information is up-to-date and accurate.
• Assist in the onboarding process, including preparing new hire paperwork, conducting new employee orientation, and processing documentation for new hires.
• Coordinate with other departments in organizing company-wide events and employee activities.
• Develop and implement HR policies and procedures, ensuring that they comply with federal and state regulations and are in line with the company's culture and values.
• Manage and administer employee benefit programs, including health insurance, vacation and sick leave, 401k, and retirement plans.
• Maintain HR databases, producing periodic reports as required by the HR Manager, and ensuring that data is accurate and up-to-date.
• Assist the HR Manager in handling employee relations issues and disciplinary actions.
• Ensure compliance with labor laws and regulations.
• Conduct exit interviews and prepare separation paperwork for employees leaving the company.

Qualifications and Skills:

Hard Skills:
• In-depth knowledge of HR laws, regulations, and compliance requirements.
• Excellent organizational skills and attention to detail.
• Strong communication skills, both verbal and written.
• Ability to work independently and multitask.
• Proficiency in HR software and MS Office Suite.
• Project management skills.

Soft Skills:
• Ability to work in a team environment and build strong working relationships.
• Strong interpersonal skills and ability to maintain confidentiality.
• Excellent problem-solving and decision-making skills.
• Good judgment and strong ethics.
• Adaptability and flexibility.

Education and Experience:

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 3-5 years of experience in Human Resources or related field.

• Master's degree in Human Resources or related field.
• Professional HR certification such as SHRM-CP/SCP or PHR/SPHR.

Licensing (if applicable):
There are no specific licenses required to become a Human Resources Assistant Manager. However, having a human resources certification from professional bodies such as SHRM (Society for Human Resource Management) or HRCI (Human Resource Certification Institute) can boost your career prospects.

Typical Employers:
Human Resources Assistant Managers are employed in various industries such as healthcare, finance, insurance, government, IT, and manufacturing. They can work in small, medium, or large organizations.

Work Environment:
Human Resources Assistant Managers generally work in an office environment. They work collaboratively with other HR professionals such as HR Managers, HR Generalists, and recruiters. They also interact with other departments in the organization.

Career Pathways (both leading to this position and next positions):
To become a Human Resources Assistant Manager, candidates usually need a bachelor's degree in human resources, business administration, or a related field. They may also need relevant work experience in human resources. The next career progression for Human Resources Assistant Managers could be working as an HR Manager, which requires several years of experience as an assistant manager.

Job Growth Trend (USA and Global):
According to the U.S Bureau of Labor Statistics, the job outlook for Human Resources Managers, including assistant managers, is projected to grow five percent from 2019 to 2029, slightly faster than the average for all occupations. As organizations become more complex, there will be a demand for professionals who can manage complex HR tasks. The job market for Human Resources managers is expected to remain competitive globally.

Career Satisfaction:

Many human resources assistant managers report high levels of career satisfaction, as they are able to help shape the direction of the company's workforce and contribute to the success of the business. This role offers the opportunity to work with a variety of people and departments, and often involves problem-solving and critical thinking. Additionally, there are many opportunities for advancement within the field, including moving up to higher-level HR positions or taking on management roles in other areas of the business.

Related Job Positions:

Some related job positions to HR assistant manager include HR coordinator, HR specialist, HR administrator, HR generalist, HR consultant and recruiting manager. All of these roles involve working with human resources to manage the workforce and support the business.

Connected People:

HR assistant managers typically work closely with a wide range of people within the company, including other HR professionals, managers and department heads, and employees at all levels of the organization. They may also interact with candidates during the hiring process, as well as external recruiters or employment agencies.

Average Salary:

The average salary for a human resources assistant manager varies by location. In the USA, the average salary is around $58,000 per year. In the UK, it is around £30,000 per year. In Germany, the average salary is around €48,000 per year. In India, it is around 6 lakhs per year. In Brazil, the average salary is around R$75,000 per year.

Benefits Package:

The benefits package for HR assistant managers can vary depending on the employer, but may include health insurance, retirement savings plans, paid time off, sick leave, and other perks. Larger companies may also offer additional benefits such as tuition reimbursement, wellness programs, and on-site daycare.

Schedule and Hours Required:

The schedule and hours required for HR assistant managers will vary depending on the employer and industry. Many companies require HR staff to work typical office hours, generally Monday through Friday during regular business hours. However, some companies may require HR staff to work evenings or weekends, particularly during busy hiring periods, and others may offer flexible schedules or the option to work remotely.

Level of Autonomy:
As a Human Resources Assistant Manager, you will work under the guidance and direction of the HR Manager. However, there will be times when you will have to work independently, especially when it comes to routine HR activities such as managing employee records, processing payroll, and coordinating employee benefits.

Opportunities for Professional Development and Advancement:
As a Human Resources Assistant Manager, you will have ample opportunities for professional development and advancement. You can attend workshops, seminars, conferences, and webinars to learn about the latest HR trends and best practices. You can also pursue certification programs such as the Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) to demonstrate your expertise in the field. With the right amount of experience, you can advance to the position of HR Manager or even higher.

Specialized Skills or Knowledge Required:
To become a successful Human Resources Assistant Manager, you need to have excellent interpersonal and communication skills, strong organizational abilities, and attention to detail. You should also have a solid understanding of employment laws and regulations, HR policies and procedures, and payroll processing. Additionally, familiarity with HR software and tools such as applicant tracking systems (ATS), HR information systems (HRIS), and time and attendance systems is essential.

Physical Demands:
The role of a Human Resources Assistant Manager involves sedentary work in an office environment. You will spend most of your day seated at a computer or on a phone. However, there may be occasions when you have to attend job fairs or other events, which may require some travel or standing for extended periods.

Tools and Technologies Used:
As a Human Resources Assistant Manager, you will use several tools and technologies to carry out your job duties efficiently. This may include HR software and systems such as ATS, HRIS, and time and attendance systems. You may also use office productivity software such as Microsoft Office suite, email and instant messaging programs, and video conferencing systems. Additionally, you may use social media platforms and online job boards to attract and recruit potential candidates.

Work Style:
As a Human Resources Assistant Manager, it is essential to be detail-oriented, organized, and proactive in approach. You will be required to juggle multiple tasks and projects simultaneously. You should be able to manage your time effectively and prioritize tasks according to the urgency and importance. Additionally, you must have a solution-oriented mindset and be able to think critically to solve complex problems. You should also be comfortable working independently and as part of a team, as well as possess excellent interpersonal skills.

Working Conditions:
Human Resources Assistant Managers typically work in an office environment. You will spend a significant amount of time seated at a desk, utilizing various forms of technology. You may be required to work extended hours occasionally, especially during peak times such as recruitment cycles, payroll processing, or employee evaluations.

Team Size and Structure:
The size and structure of the HR team can vary based on the size and needs of the organization. As a Human Resources Assistant Manager, you will work in collaboration with other members of the HR department, including HR coordinators, generalists, and recruiters. Depending on the size of the organization, you may also have administrative staff or payroll specialists reporting to you.

Collaboration and Communication Requirements:
Effective communication and collaboration are critical to success in an HR Assistant Manager role. You will need to communicate with employees at all levels of the organization, from entry-level employees to upper management. You may also interact with external parties such as recruiters, benefits providers, and legal representatives. You must possess excellent written and verbal communication skills and the ability to maintain composure in high-stress situations.

Cultural Fit and Company Values:
To excel as a Human Resources Assistant Manager, you must align with the company's culture and values. You must understand the organization's mission and vision and be able to translate them into HR goals and objectives. Additionally, you should be able to foster a positive work environment that supports employee satisfaction, retention, and growth while maintaining legal compliance. Finally, having a strong sense of ethics and integrity is essential to building trust and respect with employees and management.