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Human Resources Coordinator Assistant Job Description

Job Title: Human Resources Coordinator Assistant

Overview/Summary of the role:
The Human Resources Coordinator Assistant provides assistance in the day-to-day operation of human resources functions and duties. They play a key role in ensuring a smooth and efficient HR department operation which supports the company's human resource strategies.

Responsibilities and Duties:
- Provide administrative support to the Human Resources department
- Conduct orientations of new hires and explain the company's policies and procedures
- Prepare and maintain employee files and records, update HR databases as needed
- Assist in the recruitment and hiring process by processing job applications, scheduling interviews, and conducting reference checks
- Help in creating job descriptions and job postings for open positions
- Assist with performance management by ensuring employee evaluations are completed, providing feedback to managers, and filing related documents
- Work with payroll to ensure accurate employee data is recorded and processed
- Assist in organizing employee events and in the preparation of employee communications
- Ensure compliance with relevant employment laws and company policies and procedures
- Assist in addressing employee relations issues, conducting investigations, and recommending solutions

Qualifications and Skills (Separate Hard skills and Soft skills)

Hard skills:
- Proficient with Microsoft Office software (Word, Excel, PowerPoint, and Outlook)
- Knowledgeable of HR software and databases
- Familiarity with recruiting software and job boards
- Ability to conduct research and analyses HR and labor market data
- Excellent written and verbal communication skills

Soft skills:
- Strong attention to detail and accuracy
- Proven ability to maintain confidentiality
- Excellent interpersonal and relationship-building skills
- Ability to work independently with minimal supervision
- Strong problem-solving and critical thinking skills

Education and Experience (Required and preferred):
- Bachelor's degree in human resources, business administration or related field, or equivalent experience
- At least two years of proven experience in an HR support role
- Knowledge of employment laws and regulations (e.g. FMLA, FLSA, EEO, ADA)
- Experience in HRIS and ATS software

Note: The above job description for a Human Resources Coordinator Assistant is provided as a general guideline only and will vary depending on the needs of the organization.

Licensing (if applicable):
There are no specific licensing requirements for Human Resources Coordinator Assistant positions. However, some employers may prefer candidates with certifications in human resources or related fields, such as SHRM-CP or PHR.

Typical Employers:
Human Resources Coordinator Assistants can be employed in various industries and sectors, including but not limited to:
- Corporations
- Non-profit organizations
- Educational institutions
- Healthcare facilities
- Government agencies
- Hospitality and tourism industry

Work Environment:
Human Resources Coordinator Assistants typically work in an office setting, either as part of an HR team or as an assistant to an HR manager. They may attend job fairs and career events and may also visit other sites that fall under the company's jurisdiction.

Career Pathways (both leading to this position and next positions):
Leading to Human Resources Coordinator Assistant:
- Entry-level HR position such as HR Assistant or HR Intern
- Administrative or executive assistant
- Payroll administrator
- Recruitment coordinator

Next Positions:
- Human Resources Coordinator
- Human Resources Manager
- Employee Relations Specialist
- Talent Acquisition Specialist
- Compensation and Benefits Manager

Job Growth Trend (USA and Global):
According to the Bureau of Labor Statistics (BLS), employment in human resources management is projected to grow 6 percent from 2019 to 2029, which is faster than the average for all occupations. The need for human resources professionals is expected to stem from the continued demand for employee services, such as onboarding, training, and compensation management.

Globally, the HR software and technology market is expected to reach USD 30 billion by 2025, driven by the increasing adoption of cloud-based HR solutions and the need to automate HR operations. This growth is expected to create more job opportunities for HR professionals, including Human Resources Coordinator Assistants.

Career Satisfaction:

Human Resources Coordinator Assistant is a highly important role in the Human Resource department of any company. As an Assistant, the individual works closely with the HR Coordinator in employee recruitment, training, records maintenance, payroll, and benefits administration. The job requires excellent organizational, communication, and interpersonal skills. The assistant needs to have a strong knowledge of HR policies, procedures, and relevant laws. Overall, the career satisfaction of an HR Coordinator Assistant can be high for those who enjoy helping others and who derive satisfaction from working in a people-oriented environment.

Related Job Positions:

As an HR Coordinator Assistant, individuals can progress to higher positions within the HR department. These positions may include HR Coordinator, HR Manager, Talent Acquisition Specialist, Training Specialist, and HR Director.

Connected People (Positions that would be interacting with):

HR Coordinator Assistant interacts with a variety of people such as HR Coordinator, employees, and external vendors like payroll service providers or recruitment firms. They also communicate with managers who need to adjust staffing levels, devise training plans, and resolve employee issues.

Average Salary (USA, UK, Germany, India, Brazil):

In the USA, the average salary for HR Coordinator Assistant ranges between $32,000 and $48,000 per year. In the UK, the average salary is around £20,000 to £25,000 per year. In Germany, the average salary is around €35,000 to €50,000 per year. In India, the average salary is around INR 2,00,000 to INR 3,50,000 per year. In Brazil, the average salary is around R$ 30,000 to R$ 40,000 per year.

Benefits Package:

An HR Coordinator Assistant's benefits package may include health insurance, dental insurance, vision insurance, life insurance, retirement savings plans, paid time off, and employee discounts.

Schedule and Hours Required:

The HR Coordinator Assistant is typically a full-time role with a standard workweek of 40 hours. In some cases, this may include working weekends or evening shifts. The position may also require working overtime during peak recruitment periods or when the company is going through significant changes. However, this can vary depending on the size and type of the organization.

Level of Autonomy:
As a Human Resources Coordinator Assistant, you will have a moderate level of autonomy. You will be responsible for handling various administrative tasks related to human resources under the supervision of senior-level HR professionals. You will have to work closely with the HR team and follow their established protocols and practices within the organization. However, as you gain more experience, you may receive more autonomy in completing tasks and managing your workload.

Opportunities for Professional Development and Advancement:
The Human Resources Coordinator Assistant role offers many opportunities for professional development and advancement. This role can serve as a stepping stone to more senior HR positions. The human resources industry is constantly changing, and as an assistant, you will have the opportunity to gain hands-on experience in various areas of HR, such as recruitment, onboarding, employee relations, and benefits administration. Your employer may offer professional development programs, like training and education opportunities or certifications that will enhance your knowledge and skills.

Specialized Skills or Knowledge Required:
To succeed as a Human Resources Coordinator Assistant, you should have strong organizational, communication, and problem-solving skills. You should be able to manage multiple tasks simultaneously, be detail-oriented, and have the ability to prioritize and meet deadlines. Additionally, you should be proficient in using Microsoft Office applications, especially Excel and Word, and have knowledge of HR software systems such as Applicant Tracking Systems (ATS) and Human Resource Information Systems (HRIS). Knowledge of laws and regulations pertaining to human resources, such as Equal Employment Opportunity (EEO) laws, Family and Medical Leave Act (FMLA), and Americans with Disabilities Act (ADA), is also beneficial.

Physical Demands:
This role typically does not have any significant physical demands. You will primarily work in an office environment using a computer, phone, and other office equipment. However, you may occasionally need to lift or move boxes and supplies.

Tools and Technologies Used:
In this role, you will use a variety of tools and technologies such as Microsoft Office programs like Excel, Word, and PowerPoint, HR software systems, email systems, and databases to manage and track employee information. You may also use video conferencing platforms and messaging software for remote communication with colleagues and team members.

Work Style:

As a Human Resources Coordinator Assistant, you should have excellent organizational and administrative skills. You must be able to multitask and prioritize your workload efficiently. You will be expected to pay close attention to detail, ensuring that all HR documents are accurate and up-to-date. Furthermore, you must be able to work independently, as well as part of a team, and be able to work well under pressure.

Working Conditions:

The role of a Human Resources Coordinator Assistant typically requires a lot of computer-based work, including data entry and record-keeping. You should be comfortable working in an office environment and willing to adapt to changes in technology and software systems.

Team Size and Structure:

As a Human Resources Coordinator Assistant, you will be part of a human resources team that includes HR managers, HR specialists, and other HR assistants. Your team may also work closely with other departments, such as finance or operations.

Collaboration and Communication Requirements:

You will need to have excellent communication skills as you will interact with employees across the organization. A significant amount of your communication will be through email or other forms of electronic communication. Additionally, you may be involved in the coordination of employee-related events or training, which may require you to communicate with external vendors or trainers.

Cultural Fit and Company Values:

As an HR Coordinator Assistant, you will be required to align with the company's culture and values. You should be ethical and maintain confidentiality while handling sensitive HR information. Furthermore, you should promote a positive company culture and employee experience. You should be familiar with the company's mission, vision, and values and ensure that your work reflects them.