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Human Resources Intern Job Description

Job Title: Human Resources Intern

Overview/Summary of the role:
A Human Resources Intern works closely with the HR department to provide support in various aspects of HR functions, including recruitment, training, employee engagement and administration. The Role provides the Intern with the opportunity to gain practical experience and exposure in the various aspects of HR administration and support.

Responsibilities and Duties:
• Assisting the HR department in the recruitment and selection process, including drafting job descriptions and interview processes.
• Conducting background checks, verifying references and preparing employment contracts.
• Coordinating and scheduling training sessions and conducting evaluations to determine training needs.
• Coordinating employee engagement activities, administering employee evaluations and feedback.
• Assisting with the preparation and implementation of HR policies and procedures.
• Organising, maintaining and updating employee records, including leave records, time and attendance records.
• Providing administrative support by answering phone calls, responding to emails and handling correspondence.

Qualifications and Skills (Separate Hard skills and Soft skills):

Hard skills:
• Knowledge of Microsoft Office Suite
• Knowledge of HR administration and support
• Familiar with modern trends in recruitment and training techniques.

Soft skills:
• Strong communication skills - both oral and written
• Good attention to detail
• Time management skills
• Ability to multitask and prioritize tasks
• Ability to work independently and as part of a team.

Education and Experience (Required and preferred)
• Bachelor's degree in Human Resources Management or a related discipline.
• Prior experience in HR administration is an added advantage.
• Proficiency in Microsoft Office Suite.
• Familiarity with HR software and knowledge of modern trends in recruitment and training techniques will be an added advantage.

In summary, a Human Resources Intern provides support to the HR function in the organization. The Intern will be involved in various HR functions such as recruitment, training, employee engagement and administration. The required skills and qualifications include knowledge in HR administration, proficiency in Microsoft Office Suite, strong communication skills and a bachelor's degree in Human Resources Management or a related field.

Licensing (if applicable):
There are no specific licenses required to become a human resources intern. However, some employers may prefer candidates who are pursuing or have completed a degree or certification in human resources.

Typical Employers:
Human resources interns may work for a variety of employers, including corporations, government agencies, non-profit organizations, educational institutions, and healthcare facilities.

Work Environment:
Human resources interns typically work in an office setting and are supervised by human resources managers or directors. They may work full-time or part-time hours and may be required to work evenings or weekends to attend job fairs or other recruitment events.

Career Pathways (both leading to this position and next positions):
To become a human resources intern, candidates typically need to have completed at least some college coursework in a related field, such as business, psychology, or human resources. After completing an internship, candidates may pursue entry-level human resources positions, such as HR assistant, recruiter, or benefits administrator. With additional experience and education, human resources professionals may become HR managers, director, or executives.

Job Growth Trend (USA and Global):
According to the Bureau of Labor Statistics, employment of human resources specialists is projected to grow 7 percent from 2019 to 2029, faster than the average for all occupations. This growth is expected due to the increasing importance of human resources in managing employee relations and recruiting and retaining top talent. The job growth trend for human resources interns may vary depending on the industry and region in which they work. Globally, industries with a strong demand for HR professionals are technology, healthcare, finance, and retail.

Career Satisfaction:
As a Human Resources Intern, you will have the opportunity to gain valuable experience in the field of human resources. You will work alongside HR professionals and gain hands-on experience in areas such as recruitment, employee relations, training and development, and performance management. This experience will serve as a great foundation for a future career in human resources.

Related Job Positions:
Some related job positions include HR coordinator, HR assistant, HR generalist, HR analyst, and HR manager. These roles require varying levels of experience and qualifications.

Connected People:
As an HR Intern, you will interact with various people, including HR professionals, hiring managers, and employees. You will assist with recruitment efforts, onboarding new employees, and supporting HR initiatives.

Average Salary:
The average salary for an HR Intern varies depending on the country. According to Glassdoor, the average salary for an HR Intern in the USA is around $34,000 per year. In the UK, the average salary is around £18,000 per year. In Germany, the average salary is around €23,000 per year, while in India, the average salary is around ₹263,000 per year. In Brazil, the average salary is around R$16,000 per year.

Benefits Package:
As an intern, you may not be eligible for a benefits package. However, some companies do offer benefits to their interns, such as paid time off, health insurance, and retirement benefits.

Schedule and Hours Required:
As an HR Intern, you will typically work full-time hours, Monday through Friday. However, the specific schedule may vary depending on the company and the workload. Some companies offer flexible schedules or remote work opportunities.

Level of Autonomy:
As a Human Resources Intern, you may be assigned specific tasks and projects to complete. However, you will be working under the supervision and guidance of a Human Resources Manager or Supervisor. Therefore, you will not have complete autonomy, but you may have some flexibility in how you complete assigned tasks.

Opportunities for Professional Development and Advancement:
A Human Resources Internship can provide valuable experience and knowledge in the field of Human Resources. You will have the opportunity to work alongside experienced HR professionals, develop your skills, and gain knowledge in various areas such as recruitment, employee engagement, performance management, and HR policy development. The internship may also open doors for advancement within the company or other organizations.

Specialized Skills or Knowledge Required:
Human Resources Interns must have strong communication and interpersonal skills. You should be comfortable working with individuals at all levels of the organization, including senior management, and be able to maintain confidentiality. Knowledge of HR principles and practices, employee relations, and labor laws may be required depending on the organization.

Physical Demands:
Human Resources Interns typically have a sedentary job that involves working on a computer and sitting for long periods. However, you may need to attend meetings and events, which could involve standing and walking for extended periods.

Tools and Technologies Used:
Human Resources Interns must be proficient in using common office software, such as Microsoft Office, and have strong computer skills. Familiarity with HR software, such as applicant tracking systems (ATS) and Human Resource Information Systems (HRIS), is also beneficial. Additionally, you may use tools such as online job boards, social media platforms, and survey software as part of your job responsibilities.

Work Style:
As a Human Resources Intern, you should have excellent organizational, analytical, and interpersonal skills. You must be a self-starter and be able to work independently as well as collaboratively with others. Attention to detail, follow-up, and follow-through are essential to your success as a Human Resources Intern. You must also have strong written and verbal communication skills, be able to prioritize and manage multiple tasks simultaneously, and be open to learning and growing professionally.

Working Conditions:
As a Human Resources Intern, you will work in an office environment. You will be required to sit for extended periods while using a computer to perform various tasks, including data entry, record keeping, and preparing reports. You may also be required to work overtime or on weekends when necessary.

Team Size and Structure:
As a Human Resources Intern, you will be a member of the Human Resources team. The team size and structure will vary depending on the organization, but typically the Human Resources team includes recruiters, HR Business Partners, and generalists. You will also work closely with other departments such as payroll, benefits, and training and development.

Collaboration and Communication Requirements:
As a Human Resources Intern, collaboration and communication are critical to your success. You will need to work closely with your team members and other departments to ensure that all HR functions are performed efficiently and effectively. You will also communicate regularly with employees concerning HR policies, procedures, and programs. You will need to be an active listener, an effective communicator, and be able to build positive relationships with others.

Cultural Fit and Company Values:
As a Human Resources Intern, you must understand and embrace the organizational culture and values of the company. You will be responsible for helping to maintain a positive company culture, supporting diversity and inclusion initiatives, and adhering to professional standards in the workplace. You will be expected to demonstrate a strong work ethic, a positive attitude, and to prioritize the needs of the organization and its employees.