WORK OPTION:The NBA currently provides eligible employees the option of working remotely one day per week. Position Summary As an Executive Assistant, you will help support the Real Estate and Venues Department in its role of ensuring consistent office operations, developing real estate strategies, and venue oversight by providing clerical, administrative, logistical and operational support to multiple leaders within the Department. Your ability to think quickly, communicate effectively, and creatively problem:solve multiple tasks across those you support is essential to this function. You are a results:oriented team member with experience in helping to optimize executive efficiency and make actionable recommendations for how to do that. You have a strong work ethic as we encourage and support ambitious self:starters with strong social skills and the ability to work cohesively. We expect you to maintain a high degree of confidentiality and sensitivity while positively engaging with internal and external partners. We advocate for those who collaborate on contemporary ideas when building new processes and completing tasks. This role is for an innovative individual who thrives in a fast:paced environment. The work of this role is performed primarily in:person in our NY office with potential for some work being performed in our NJ office (day of travel via company shuttle) and other travel needs between 0:15 of the year, depending upon priorities and event support needed. Major Responsibilities stylemargin:bottom:16.0px: : Manage the schedule and calendars for multiple leaders with a high level of attention to detail : Coordinate and arrange all details of internal and external meetings for leaders and their teams : Communicate with internal team members and external partners on behalf of the leaders : Prepare expense reports, including on:demand travel expense reports according to T and E policy : Coordinate domestic and international travel, considering tight schedules and creating detailed itineraries : Proactively anticipate and address communication and efficiency issues : Handle meeting logistics, including but not limited to attendee availability, booking conference rooms, tech needs, catering orders, meeting agenda, prep materials, guest logistics, and, where needed, prepare and distribute post meeting materials including detailed notes and assigning follow up tasks. : Prepare and maintain documentation for presentations and meetings, and provide support for the Chief Real Estate Officer and department staff through preparation, briefs, logistics, and meeting updates while proactively recommending solutions and process innovations : Support key tentpole events by assisting with team travel registrations, ticketing needs, and event credential submissions; Capable of becoming quickly familiar with company policies and internal systems (Corcentric, Concur, and MEfor example) : Coordinate the planning and execution of occasional events (for example, team building, offsites, and other social events involving leaders and team members) :Develop and coordinate materials, presentations, and communications for executive leadership and department level meetings : Capable of handling ad:hoc, quick deadline assignments and additional office duties as assigned : Demonstrate positive relationship management and effective communication to provide timely responses and information vital for Department leadership to function properly and to make informed decisions : Coordinate and process departmental invoicing and COI's, equipment/supplies and stationary ordering and tracking (may include assisting in the tracking and managing of our corporate supplies platform via Staples), and certain occupancy services (examples included landlord building reservation services, and venue support system monitoring) Required Education/Professional Experience stylemargin:bottom:16.0px