Date Posted: 05/23/2025 Req ID: 43040 Faculty/Division: Asst VP : Operations and Services Department: F. and S. Utilities :05 Campus:St. George (Downtown Toronto) Position Number: Description: About us: The University of Toronto is a trailblazer not only in academia and research but also in ensuring operational excellence. U of T's Facilities and Services group works diligently to make sure all stakeholders have a safe, clean, comfortable, attractive and sustainable environment in which to learn, teach and play. The Facilities and Services portfolio includes the operation and stewardship of over 5 billion in physical assets at the St. George campus situated in the heart of Canada's largest city. We manage and provide service to over 120 buildings totaling 15 million square feet plus the operation and management of an extensive district energy system supporting more than 150 buildings. Not only are we One of Canadas Best Employers, we are one of Canadas Greenest Employers. Your opportunity: Under general direction of the Director, Property Management, the incumbent is responsible for coordinating administrative activities for the Property Management Group (which includes Elevator Operations, Fire Prevention, Hazardous Construction Materials, Project Delivery and Property Management). This role includes the creation of service orders and purchase orders, recovering project management fees; processing account transfers, resolving invoice problems or billing enquiries or problems; the financial closure of projects, supporting budget forecasting and expenditure planning; producing complex reports; creating and maintaining databases and filing systems; coordinating insurance claims; designing forms; supervising department administrative assistants, assisting with departmental budgeting, variance analysis and reporting. Administers the procurement process for projects and services with a financial value greater than , Your responsibilities will include: :Preparing standard project progress/status reports :Applying the UniversityGuide to Financial Management and other applicable policies, agency and regulatory requirements :Developing and revising business methods that support administrative workflow and objectives :Implementing plans and process improvements for financial administration activities :Maintaining office equipment and supply inventory :Providing formal job:related training :Supporting the financial and procurement process and documentation for the projects and service contracts ofthe departments. Essential Qualifications: :Bachelors Degree in business administration or acceptable combination of equivalent experience. :Minimum four years related experience, preferably in a University or a broader public sector environment. :Advanced proficiency in MS Office suite, Microsoft 365 and SAP. :Numerical and financial aptitude. :Ability to maintain a high degree of accuracy and precise attention to detail. :Strong administrative and communication skills Assets (Nonessential): :Commitment to promoting positive customer relations. To be successful in this role you will be: :Assertive :Decisive :Organized :Proactive :Problem solver :Tactful Please Note: This is for a 12:Month Temporary role. Closing Date: 06/06/2025, 11:59PM ET Employee Group: USW Appointment Type: Budget : Term Schedule: Full:Time Pay Scale Group and Hiring Zone: USW Pay Band 14 :: 90, with an annual step progression to a maximum of , Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category: Administrative / Managerial Recruiter: Lena Olsson Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged , and their lived experi