Job Title: Corporate Secretariat Manager Salary: Band 6,£33,706 _ £40,588 per annum Location: Any local HSBC Office Hours: 37.5 hours per week Duration: Temporary Job Purpose: The post-holder will be responsible for monitoring the Strategic Planning and Performance Group with legislation, Terms of Reference and DoH guidance. He/she will have responsibility for the operation of all administrative processes underpinning the Strategic Planning and Performance Group, Committees, Group Heads and the Belfast and South Eastern Local Commissioning Groups and all associated governance requirements and will monitor adherence to these. He/she will manage the relevant administrative staff and ensure the provision of a high-quality corporate secretariat service to the Strategic Planning and Performance Group, its Committees, Group Heads and two Local Commissioning Groups. He/she will deputise for the Corporate Business Manager when required. MainResponsibilities: 1. Plan and organise the annual schedule of all meetings of the Strategic Planning and Performance Group, its Committees Group Heads, Belfast and South Eastern Local Commissioning Groups in accordance with the Corporate calendar of the Strategic Planning and Performance Group and Codes of Conduct and Accountability. This will also include any Special Meetings and Workshops. 2. Develop and maintain an overall annual corporate calendar of agenda items, taking account of corporate governance and timescales as well as overall functions of the Strategic Planning and Performance Group, in order to ensure that these are programmed to meet essential timescales. 3. Develop a programme of workshops, visits, and other activities to enable the Strategic Planning Performance Group to discharge their duties and have a full understanding of the work of the Strategic Planningand Performance Group and the communities’ interests and partners it works with and ensure that all necessary arrangements are made to facilitate this. 4. Provision of high-quality secretariat support to the Strategic Planning and Performance Group , its Committees, Belfast and South Eastern Local Commissioning Groups and Group Heads including the preparation of ‘Chair’s Notes’, agenda, distribution of papers and production of formal minutes, to ensure a positive public perception of the Strategic Planning and Performance Group in its conduct of business. 5. Responsible for the servicing of all Group Heads and Committee meetings of the Strategic Planning and Performance Group . Corporate Secretariat to SPPG meetings will be provided by Corporate Business staff in the Local Offices. 6. Provision of advice at each meeting on adherence to the Conflict of Interest and Codesof Conduct and Accountability and, where appropriate, draw issues of concern to the attention of the Committee Chair. The post-holder will take the appropriate follow-up action within the required timescales to ensure that all officers tasked with action provide the necessary reports at subsequent meetings. 7. Supervise the recording and formal approval of minutes of all Strategic Planning and Performance Group Committees and responsible for the minutes of the Senior Management Team. 8. Responsible for the logistics associated with the organisation of all Committee public meetings of theStrategic Planning and Performance Group, including arrangements for the handling of controversial public meetings. 9. Act as the key point of contact for the Strategic Planning and Performance Group members and for all enquiries pertaining to the business of the Group. 10. Liaise with Corporate Business Managers in Local Offices regarding arrangements for Committee meetings held in Local Offices/areas. 11. Liaise with the Communications Manager and ensure that Notices, approved Minutes of the Strategic Planning and Performance Group and relevant publications are posted and maintained on the Strategic Planning and Performance Group website. Qualifications/Experience: A University Degree or recognised professional qualification or equivalent qualification; AND A minimum of 2 years’ experience in the last 5 years in a role involving staff management, servicing of formal meetings (to include Board/or Board Committee) with Senior staff and advising on Corporate Governance issues. OR HND/HNC or equivalent (NQF level 5) and at least 3 years’ experience in a role involving staff management, servicing of formal meetings (to include Board/or Board Committee) with Senior staff and advising on Corporate Governance issues. OR Worked for at least 5 years in the last 7 years in a role involving staff management, servicing of formal meetings with Senior staff, including 2 years’ experience servicing formal meetings (to include Board/or Board Committee) and advising onCorporate Governance issues * Demonstrate a knowledge and understanding of Corporate Governance requirements. * Demonstrate Business Planning experience. * Demonstrate Records Management experience. Please email your CV in Microsoft word format to Caroline by clicking on the link. Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details. Please note only applicants that match this criteria can be considered for the role. Apple Recruitment Services isacting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities