Directors Office Administrator Location: Oxford, OX3 0EE Salary: A GBP 32,000 : A GBP 38,000 per annum Hours: 37.5 hours per week, Monday to Friday plus up to 14 Saturdays a year (For which overtime will be paid or granted as time off in lieu if agreed in advance) Normal working hours will be 9:00:17:30, however the successful candidate will need to be flexible with these timings, according to the Directors schedule if required. Our client is looking for an experienced Administrator to provide high:quality support to the Director of the Centre across the range of his responsibilities. This is an exciting opportunity to take on a diverse and challenging role working in an international environment for a growing educational institution, as part of a close:knit team. The Role * Full management of the Directors Outlook and paper diary, ensuring coordination of high profile visits and organisational, academic and personal commitments, including working across different time zones. * Ensuring the Director is briefed as required and has all relevant papers for meetings. * Organising international and domestic travel, liaising with the relevant parties and preparing a comprehensive travel itinerary. This may include arranging flights, hotels and visas where applicable. * Maintaining records in relation to travel expenses in liaison with the Finance Office, including raising POs and ensuring receipt of refunds where required. * Organising catering arrangements for the Director, including ahead of VIP Guest visits. * Liaising with and meeting and greeting both VIP and academic guests from around the world, offering refreshments and taking time out with VIP Assistants where necessary. * Acting as Secretary to the External Relations Committee, including agenda preparation, attending monthly meetings and recording actions as appropriate. * Maintaining a working manual for the Directors Office. * Ensuring the paper and electronic maintenance of records within the Directors and Trust Offices. * Carrying out regular checks of database circulation files to ensure accuracy. * Drafting correspondence on behalf of the Director. * Organising the twice:yearly meetings of the Board of Trustees. * Attending meetings as required, with and without the Director. * Assisting with the organization of Centre events, including lectures and VIP visits. * Responding to calls to the Directors Office and directing them as appropriate. * Ad hoc management of projects. * Managing the Centres Committee structure. * Attending such committees as required. * Any other reasonable request as directed by the Director. Skills and Qualifications * Significant PA experience, including board:level support * Excellent written and verbal communication skills * Excellent organisational skills with the ability to think ahead and anticipate future needs * A methodical approach to work with attention to detail at all times * A welcoming and professional manner with the ability to liaise with a variety of individuals, including high:profile international stakeholders * Discretion and the ability to maintain high standards of confidentiality * Positive, can:do attitude with the ability to work under pressure * Experience of working both in a team and independently. * Excellent Microsoft Office and database skills are essential Benefits * 35 days leave per annum, including public holidays * Generous pension scheme with up to 14 employer contributions * Lunches provided during term time (when available) If you feel you are a suitable candidate and would like to work for this reputable Centre, please do not hesitate .