Date Posted: 05/06/2025 Req ID: 42817 Faculty/Division: Temerty Faculty of Medicine Department: Office of the CAO Campus:St. George (Downtown Toronto) Position Number: Description: About us: Home to over 40 departments and institutes, the University of Torontos Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground:breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors. Your opportunity: The Temerty Faculty of Medicine at the University of Toronto is at the centre of one of North America's largest biomedical research, education and clinical care networks. With nine fully affiliated research:intensive hospitals - and dozens of community and clinical care sites - Temerty Medicine offers unparalleled opportunities in Canada's most dynamic city for our more than 9,000 faculty and staff and 7,000 learners at all levels. Annually, Temerty Medicine contributes almost one:third of the family physicians who train and enter practice in Ontario, and over half of the specialist physicians. We also train hundreds of rehabilitation health professionals, physician assistants and medical radiation technologists, and over 3,000 graduate life:sciences learners - many of whom find work in postsecondary education and industry. Globally, we have over 69,000 alumni. As Administrative and Events Coordinator, you will work under the leadership of the Manager, Planning and Operations to coordinate the planning and execution of a suite of events for designated departments across Temerty Medicine. You will also be responsible for supporting their day:to:day operations, including education program support, research administration and processing financial and payroll transactions. Your professional and approachable demeanor, keen attention to detail and strong organizational skills will enable you to be successful in this multi:faceted role. Your responsibilities will include: :Acting as the first point of contact for general enquiries and redirecting as appropriate :Determining logistical details and activities for events, including coordinating schedules, liaising with internal and external service providers, and drafting communications :Preparing and processingjournal entries, purchase orders, recording deposits on a regular basis and processing accounts receivable :Verifying that HRIS transactions are processed according to applicable policies, procedures, collective agreements, and applicable legislated requirements :Editing content for grant applications, brochures, newsletters, websites and handbooks Essential Qualifications: :Advanced College Diploma (3 years) or acceptable combination of equivalent experience :Minimum three years of of relevant experience in event coordination, including registration and post:event evaluation, within a University, teaching hospital or comparable environment :Demonstrated front:line customer service experience, including experience serving as first point of contact, screening incoming inquiries and scheduling appointments :Demonstrated experience processing financial and payroll transactions, including interpreting and applying financial guidelines and procedures :Experience independently drafting and editing correspondence and grant applications, and formatting data for presentations and reports :Experience scheduling appointments, coordinating course schedules and travel arrangements and supporting committees :High level of proficiency with MS365, financial management systems (FIS) and payroll systems (HRIS), virtual conference platforms and the ability to troubleshoot audio/visual technologies :Professional demeanour with a strong customer service orientation and effective interpersonal skills :Must have strong oral and written communication skills, superior attention to detail and the ability to concisely sum